How Do I Block Time Slots in Outlook?

If you find yourself with too many meetings or appointments in your Microsoft Outlook calendar, you can block out time slots to give yourself some breathing room. Blocking out time slots is a way to mark your calendar as unavailable for a certain period of time.

For example, if you know you won’t be available for meetings from 1:00pm to 3:00pm every day, you can block out that time slot in your Outlook calendar. .

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To block out time slots in Outlook:

1. Open Outlook and go to your calendar.
2. Select the day or days that you want to block out.
3. Click the “Home” tab at the top of the screen.
4. In the “New” section, click “Event.”
5. In the “Subject” field, type “Blocked Out Time.


6. In the “Location” field, type “Unavailable.”
7. Under “Start,” click the drop-down menu and select the date and time that you want your blocked out time to start.
8. Under “End,” click the drop-down menu and select the date and time that you want your blocked out time to end.
9. Make sure the “All day event” box is unchecked.
10. Click “Save & Close.”.

Your blocked out time will now appear as an event on your calendar with the subject “Blocked Out Time” and location “Unavailable.” People who try to schedule a meeting or appointment during your blocked out time will see that you are unavailable and will not be able to schedule anything during that time slot.

Blocking out time slots in Outlook is a great way to manage your schedule and make sure you have enough time for everything you need to do.